Travel

Travel arrangements

Delegates are responsible for their own travel arrangements to and from the conference. All costs incurred will be for your own account.

Cape Town International Airport is located 30 minutes’ drive from Stellenbosch. Most international flights connect to Cape Town via O.R. Tambo International Airport in Johannesburg, although a number of direct flights from Europe are also available.

Transfers to and from airport

Please note: Transport to and from the conference venue will be for your own arrangement and payment.

Please arrange transfers to and from the airport directly with your respective hotel or bed and breakfast accommodation:

Alternatively you can contact:
Quality Touring Services
Robin Troup
Tel : +27 (0) 21 979 5936
Fax : +27 (0) 21 979 5934
Mobile: (24hrs) +27 (0) 82 657 3443
Email: robin@qualitytouringservices.co.za

VISA requirements

NB! ALL VISITORS (irrespective of whether they need a visa or not) MUST have 2 adjacent blank pages in their passports, which must be valid for 6 months after their departure from South Africa. These pages must be entitled “Visas”. (Note that some passports have an “Endorsement” page, often towards the end, which is not valid for this purpose). This requirement is strictly enforced.

Visitors’ visas are required for international travellers who have permanent residence outside South Africa and who wish to visit the country on a temporary basis for tourism or business purposes for a period of 90 days or less.

Requirements for visitor’s visas differ from country to country (click here so see which countries are currently exempt) and the requirements are subject to change. As each application is treated as an individual case, you should make enquiries with your nearest South African mission or consulate abroad or any office of the Department of Home Affairs to see whether or not you are required to apply for a visa.

Remember that there is a fee charged for issuing a visa, and you should check the cost with the office as well, as this is updated annually. The fee is payable in different currencies in different countries.

Visas for people attending a conference in South Africa

  • Normal procedures must be followed for applying for a visitor’s visa (Form BI-84) click here to download form
  • The application for a visa must be supported by a letter of invitation for the conference
  • The conference organizer will notify the Department of Home Affairs that the conference is taking place – giving all the relevant details and a list of delegates, if possible
  • The Department of Home Affairs will then notify all South Africa representatives abroad, authorising them to issue visas to the delegates providing that
    o nothing detrimental is known about the delegate, and that
    o all visitor visa requirements are met

All delegates from outside Africa are encouraged to take an inter-continental flight directly into Cape Town or Johannesburg on well-known carriers or their alliance partners.

Important documents

Make two copies of all your important documents, like passports. Take one with you, in a different bag to the original, and leave one at home with a responsible, easily reachable person. Try to memorise all your important numbers – passport numbers, credit card numbers, etc – or store them securely (some smartphones have “password keeper” applications). If you lose your bag, this could be an enormous help.

Insurance

The congress organisers cannot accept liability for personal injuries sustained, or for loss of, or damage to, property belonging to congress participants (or their accompanying persons), either during or as a result of the congress. Please check the validity of your own insurance.

More useful travel information

Weather in SA

Please click on the link for a current weather report http://www.weathersa.co.za/web and choose the city you would like a report on.

Tax

15% Value Added Tax is included in all costs. Visitors can claim back this Tax for purchases in excess of R250.00 at central points in major centres and International Airports.

Vaccinations

South Africa’s yellow fever vaccination requirements policy has been reviewed. As of 1 October 2011, South Africa requires all travellers journeying from yellow fever risk countries to show proof of yellow fever vaccination by means of a valid yellow fever certificate.

Countries for which a yellow fever vaccination certificate is required for entry into South Africa are Angola, Argentina, Benin, Bolivia, Brazil, Burkina Faso, Burundi, Cameroon, Central African Republic, Chad, Colombia, Guinea‐Bissau, Congo, Côte d’Ivoire, Democratic Republic of the Congo, Ecuador, Equatorial Guinea, Ethiopia, French Guyana, Gabon, Gambia, Ghana, Guinea, Guyana, Kenya, Liberia, Mali, Mauritania, Niger, Nigeria, Panama, Paraguay, Peru, Rwanda, Sao Tome and Principe, Senegal, Sierra Leone, Somalia, Sudan, Suriname, Togo, Trinidad and Tobago, Uganda, United Republic of Tanzania, Venezuela, and Zambia.

If travelling northwards crossing the Orange/Vaal rivers into Mpumalanga and Limpopo (including the Kruger National Park and other private game reserves) please make sure of medications to be taken beforehand. The Big 5 can also be seen in game reserves in the Eastern and Western Cape which are malaria-free regions.

Credit cards

All major credit cards are accepted: Visa, MasterCard, Amex and Diners Club.

Service charges

It is customary to add 10% Service Fee to all Food and Beverage charges. The following service providers expect a tip: Luggage porters, taxi drivers, tour guides, coach drivers, restaurant waiters and waitresses, and car guards.

Time zone

GMT + 02:00

Currency

South African Rand (ZAR). Click here for a currency conversion calculator.

International airports

Cape Town | Johannesburg | Durban | Nelspruit

Emergency contacts

If you’re in your hotel room, contact the emergency number provided or the front desk. If you’re out and about, dial 10111 from a landline for the police or 112 from a local mobile phone for emergency assistance.

Electricity

  • The South African electricity supply is 220/230 volts AC 50 HZ.
  • Most plugs are 15 amp 3‐prong or 5 amp 2‐prong, with round pins. Adaptors are available locally.
  • US‐made appliances may need a transformer.
  • Most hotel rooms have 110 volt outlets for electric shavers and appliances

Telephone calls

Telecommunications in South Africa also includes a well‐established mobile (cellular) phone network. Four mobile service providers ‐ Vodacom, MTN, Cell C and 8ta ‐ ensure countrywide coverage and reception is generally good in urban areas. Mobile phones can be hired at all international airports and prepaid airtime can be purchased at most retail outlets.

Useful information on dialing codes:

  • For outgoing international calls, dial 00 plus the country and area codes of the destination concerned. Refer to telephone directories for international dialing codes, or obtain 24‐hour assistance by calling 10903.
  • For incoming international calls, the code is +27 followed by the city code or cellphone/mobile code, dropping the first 0.
  • Important local city dialing codes: 011 ‐ Johannesburg; 012 ‐ Pretoria; 021 ‐ Cape Town; 031 ‐ Durban; 041 ‐ Port Elizabeth

South Africa’s mobile phone operators utilize the GSM system. If your phone is GSM compatible, set up international roaming with your service provider before you leave home.

Drinking water

Drinking water in South Africa is safe to drink when taken from taps in urban areas. The Department of Water Affairs and Forestry maintains that South Africa’s national standard of water quality compares well with World Health Organisation standards.

Security

Safety precautions in South Africa are more common sense than hard and fast measures.
Important South African safety advice includes avoiding deserted areas at night; securing valuables such as, photographic equipment and wallets on your person; and leaving expensive, flashy jewellery in your hotel safe while out and about.

  • Computers and valuables should not be left in rental cars while travelling.
  • Being vigilant of your luggage and other belongings (never leave them unattended).
  • Storing valuables in your hotel safe.
  • Limit the amount of money you carry on your person. Also, don’t accept offers of assistance at ATMs and keep your pin numbers secure.
  • When using a credit card in restaurants, ask the waiter to bring a portable credit card machine to your table. Report stolen or lost cards immediately.

Liability

The CoBNeST 2018  Congress Secretariat has taken all reasonable care in making the arrangements for the Congress. In the event of unforeseen disruptions, neither CoBNeST 2018 or CONSULTUS (Pty) Ltd can be held responsible for any losses incurred by delegates. The programme is correct at the time of printing, but the Scientific Committee reserves the right to alter the programme if and when deemed necessary. The Congress Secretariat acts as an a agent only in securing hotel, transport and travel services, and shall in no event be liable for acts or omissions in the event of injury, damage, loss, accident, delay or irregularity of any kind whatsoever during arrangements organised through contractors or by the employees of such contractors. Hotel and transportation services are subject to the Terms and Conditions under which they are offered to the general public. Delegates should make their own arrangements with respect to personal insurance. The Congress Secretariat reserves the right to make changes as and when deemed necessary, without prior notice to the parties concerned. All disputes are subject to resolution under South African Law.

All accommodation, travel, programme and other arrangements are subject to alteration and cancellation at any time without prior notice, due to factors that are outside of the organizers reasonable control. This will be at the sole and absolute discretion of the organizers. Should such events, such as Force Majeure (eg war, earthquake, fire, flood, vandalism, destruction, act of God or of government, legislative enactment or amendment, regulatory interference, strikes, lockouts or any other industrial disputes as well as all other causes beyond the reasonable control of a party) render the organizers unable to deliver such service, the organizers shall not be held responsible. The organizers cannot be held responsible for any damages, and or costs, whatsoever arising from any such alteration or cancellation.