Call for abstracts

Click here to download the abstract book.

Guidelines for Oral presentations

  • The time allotted for oral presentations is strictly 15 minutes (10 minutes presentation, 4 minutes for questions and 1 minute for switching speakers). The presentations will be judged by a panel consisting of national as well as international specialists. English will be the language for all oral and poster presentations. The chairperson will request you to stop your presentation if you exceed your allocated time.
  • Unfortunately any delays to your presentation – for example, loading of your presentation at the commencement of your allocated slot – will result in shorter time for your own presentation.
  • We will be able to accommodate presentations formatted for both 4:3 and 16:9 aspect ratios, using VGA and HDMI connections. We will provide a Windows based laptop at the lectern.
    Presenting from supplied laptop: We prefer that you provide your presentation on a flash drive (virus-free) along with any media files (i.e. audio/video) that have been included in your presentation – it is best to check that your presentation works on a different computer than the one used to create it. This flash drive is to be handed to the technician in the tea/lunch break preceding your talk at the latest; preferably in the morning of or the day before.
    Presenting from your own laptop (not recommended and only when absolutely necessary): If you’d like to present using your own laptop, please allow enough time to check compatibility with our equipment, and any troubleshooting that may need to be undertaken. We recommend testing as soon as possible. If your own laptop does not have an HDMI or VGA port, it is your responsibility to provide the necessary adaptor that will accommodate such a connection. E.g. Thunderbolt to HDMI/VGA for older Macbooks, USB-C to HDMI/VGA for newer Macbooks and Windows laptops.

Guidelines for Poster Presentations

  • The poster sessions are scheduled for lunch times and will be divided in sessions. Your scheduled session will be confirmed closer to the time.
  • Poster size should be A0 Portrait Orientation. Posterboards will be clearly marked. Please put up your poster before 10:00 on 8 October 2018.

Interested persons who would like to present oral or poster presentations are invited to submit an abstract for consideration and inclusion in the academic programme.

  • Only abstracts submitted online will be considered for inclusion in the programme.
  • Abstracts sent by mail, direct e-mail, or fax cannot be accepted.
  • Please submit your abstract as per the detailed instructions in one of the following categories:
  • The summary should include objectives, method, results and a conclusion. Conclusions to be supported by data. The summary should be self-contained and understandable. References, tables, figures should not be part of the summary.
  • The Congress Scientific Committee reserves the right to select abstracts for oral or poster presentations.
  • Abstracts received will be acknowledged and notification of acceptance or rejection will be by email by 30 July 2018.
  • The meeting rooms are equipped with data projectors thus only MS PowerPoint will be accepted.
  • Conflict of Interest: If the research is funded (partially or fully) by a proprietary organisation, a statement to that effect must be included with the abstract submission.
  • Please note that no more than three submissions will be allowed per presenter due to possible programme limitations.
  • Please read the submission requirements carefully as submissions will not be changed later. Where possible abstracts will be published as received and the organisers reserve the right to make changes for editing purposes. It is the responsibility of the main author to ensure that submitted abstracts have been edited before submission to minimise errors in the programme.
  • All presenting authors are requested to fully register for the congress by 3 August 2018. If no registration and payment for the congress has been received by this deadline, the presentation will not be listed in the programme. This measure has been taken to overcome any “no-shows” disrupting the programme.
  • Please be advised that the topics are unrestricted
  • The poster exhibitions are open to all participating society members.
  • Authors are requested to conform to the guidelines for submission of abstracts. The abstracts must be submitted in English. All abstracts will be reviewed and may be selected for oral or poster presentation or may be rejected. The maximum length for an abstract is 300 words.
  • Each oral presentation will be 15 minutes (10 minutes presentation and 5 minutes for questions). The presentations will be judged by a panel consisting of national as well as international specialists.
  • The time allotted for poster presentations is 7 minutes (5 minute presentation and 2 minutes for questions). English will be the language for all oral and poster presentations

Online abstract submissions will be open until the deadline of 27 July 2018.
Please Note: Abstracts sent by mail, direct e-mail, or fax cannot be accepted.

CPD accreditation

CPD points will be applied for by Stellenbosch University.
Access to your CPD certificate will be forwarded to you after the conference, via the email supplied on your registration form. Please confirm at the CPD desk that the email address supplied is correct.
CPD certificates will be available up to 12 months after the congress. Note that a R250-00 levy will apply for requests for duplicate CPD certificates after this period.
Delegates will be issued with a bar coded tag which should be scanned for every session attended.